HOA Annual Meeting Recap March 2026
Thank you to everyone who attended the recent HOA meeting and took part in the discussion about the neighborhood, current projects, finances, and upcoming priorities. Meetings like this help keep homeowners informed and give everyone a chance to understand where the association stands now and what is coming next.
Attendance
Thank you to the homeowners and residents who attended, including Kelly Forthefer, Julie Kieckbusch Jones, Brent Wundrow, Kris and Rich Rausch, Marvin Stoker, Ryan Devlin, Austin Habich, Amber Steffenson, Ryan and Kennedy Flink, Shaina Vassau, Brian Biggerstaff, Lance and Pamela Altmaier, Sharon Hillgartner, Caleb and Kelsey Bridgeman, Stacey Judd, and Nick Harris.
Board Introductions
The board welcomed attendees and introduced the current leadership team:
- President: Ryan Devlin
- Vice President: Nick Harris
- Secretary: Shaina Vassau
- Treasurer: Amber Steffenson
- Voting Member: Kelly Forthefer
Approval of Last Year’s Meeting Notes
The meeting began with a review of last year’s meeting notes. A motion was made to approve the prior meeting notes, and the motion passed.
Financial Review
The board reviewed the association’s financial picture, including prior spending, current expenses, and projected costs.
Expense Overview
- 2024 expenses: $38,788
- 2025 expenses: $33,133
- 2026 expenses to date: $5,300
Amber Steffenson provided a breakdown of the association’s annual expenses and explained the major categories of spending. The board also reviewed the current year financials, noting that streetlight repairs totaling $2,651 have been the largest expense so far this year.
Infrastructure and Maintenance Costs
The board discussed the reality that repairs and maintenance are beginning to increase as the neighborhood ages. One positive update is that the association upgraded the pumps and added fencing around the septic pump area to improve operation and reduce frequent repair issues. Those upgrades helped save the HOA approximately $4,500 last year.
The board also discussed possible maintenance for the log entrance, including sanding and staining. That project will likely be deferred until next year.
During the discussion, Sharon Hillgartner asked how many SIDs have been requested in the past as the board reviewed funding needs for larger projects.
Road Sealing Project
A significant portion of the meeting focused on road maintenance and the proposed road sealing project.
Why the Project Is Being Proposed
The board explained that sealing the asphalt is a form of preventative maintenance and is generally recommended on a 5 to 8 year cycle. The goal is to protect the roads, extend their useful life, and avoid larger repair costs later.
Estimated Costs
- Sealing and repair proposal: $16,050 from All American Asphalt
- Chip sealing alternative: approximately $48,000
After reviewing the options, the board stated that standard sealing offers the best value at this time and is the most practical use of HOA funds.
Contractor Bids
The HOA received bids from Shadow, All American Asphalt, and Black Foot Asphalt. After comparing the proposals, All American Asphalt submitted the lowest bid and was selected.
Project Planning
To help minimize traffic disruption during the work, the contractor plans to complete the project in phases, doing half of the neighborhood first and then the other half.
SID Proposal and Vote
To help cover the road sealing cost, the board proposed a SID assessment of $400 per household. The board noted that any unexpected expenses beyond this project could also affect the HOA’s surplus moving forward.
A vote was held on the road sealing project and SID proposal. The motion passed.
- Lots voting yes: 23
- Lots voting no: 1
The final result was 23 yes votes and 1 no vote.
Landscape Maintenance
The board shared that landscape maintenance services are currently open for bid. Bids are due by May 1 for board review.
Proposed Amendment to Governing Documents
The board also discussed a proposed amendment to the governing documents related to strengthening language around covenant enforcement and the ability to assess fines when necessary.
This item will require an online vote. Additional information and voting details will be sent to homeowners.
Looking Ahead
The meeting highlighted a clear theme: the HOA is focusing on proactive maintenance, long-term infrastructure planning, and responsible financial management. As the neighborhood continues to age, thoughtful planning around roads, lighting, septic infrastructure, landscaping, and common area maintenance will remain important.
The board appreciates the continued involvement of homeowners and encourages everyone to watch for future updates, including the online vote related to the proposed amendment.
Thank You
Thank you again to everyone who attended the meeting, asked questions, and participated in the vote. Community involvement helps keep the neighborhood strong and ensures important decisions are made with homeowner input.